BookByOnline
Staff management

Add a staff member

Invite a colleague, set their role and permissions, and give them their own bookable calendar.

5 min read · Last reviewed 12 July 2026 · BookByOnline Support

Published article · Version 2

Invite a team member

  1. 1Go to Settings → Team → Team & Roles.
  2. 2Choose Invite team member.
  3. 3Enter their name and email address.
  4. 4Pick a role to set what they can see and do.
  5. 5Send the invitation — they’ll receive an email to set their password.
Note: Requires product confirmation: available roles and the exact permissions in each role may differ from your configuration.

Set their availability

Each staff member has their own working hours, breaks and leave, so the booking page only offers times they are actually available.

Tip: Add regular breaks so back-to-back bookings never overlap a lunch or clean-down.

Give them a calendar

Once added, the staff member appears as a bookable professional in the calendar and on your public booking page.

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